Writing

No. 1 Guide To Become a Freelance Writer in South Africa

No. 1 Guide To Become a Freelance Writer in South Africa

Freelance writing in South Africa has become an increasingly popular way for people to earn an income working remotely in South Africa.

With the internet providing access to clients across the world, freelance writers in South Africa can get paid in foreign currencies like US dollars and Euros which helps maximize earnings.

The flexibility of freelance writing also appeals to many people as you can choose when and how much you want to work.

This helps create a good work-life balance. With low start-up costs, freelance writing is accessible to most people with a computer and internet connection.

This guide will provide tips and advice on how to get started with freelance writing in South Africa. Whether you are looking for a full-time career or just want to supplement your income, freelance writing can be a great option. We will cover the key steps including:

  • The benefits freelance writing offers
  • The skills and experience needed
  • Finding clients and marketing yourself
  • Setting rates and negotiating contracts
  • Understanding taxes and regulations in South Africa
  • Must-have tools and resources for freelance writers

Freelance writing in South Africa does take hard work and dedication to build up a steady client base.

However, by following the strategies outlined in this guide, you can start earning as a freelance writer in South Africa.

Let’s get started!

Benefits of freelance writing in South Africa

Freelance writing provides many unique benefits that make it an attractive career option for many people in South Africa:

Freedom and Flexibility

One of the biggest appeals of freelance writing in South Africa is the freedom and flexibility it provides. Unlike a 9-5 office job, you can choose when, where and how much you want to work as a freelance writer.

You can work entirely from home or even while traveling if you have a laptop and internet connection.

This flexibility allows you to more easily balance work with other responsibilities or activities. Many parents like freelance writing because they can work during nap times or after the kids go to bed.

Be Your Own Boss

You get to be your own boss as a freelance writer. This means you don’t have to deal with office politics or an overbearing manager.

You can pick the writing topics and clients that interest you rather than being forced into assignments.

Of course this also means you need self-discipline and time management skills.

But overall, the ability to control your work is a major advantage of freelance writing.

Supplemental or Full-Time Income

Freelance writing in South Africa can provide great supplemental income in addition to a regular job.

Any extra money each month can help cover bills, debts, vacations etc.

It can also eventually allow you to transition into full-time freelance writing which offers even more control over your time and income.

Many freelance writers in South Africa earn a full-time living from various clients around the world. With hard work, freelance writing can replace a corporate income.

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Pay in Foreign Currency

One of the best parts about freelance writing in South Africa is that you often get paid in foreign currencies like US dollars, British pounds, Euros etc.

Even if you write for South African publications, many will pay in foreign currency. Due to the weak rand, you can earn much more than local currency rates when getting paid this way.

US$100 is worth around R1,800!

Low Costs to Get Started

The costs to start freelance writing in South Africa are quite low compared to many other businesses.

You mainly need a laptop and internet connection, which many people already have.

There is no need to rent office space when first starting out.

Without huge overhead costs, it’s fairly easy and low risk to start freelance writing on the side and grow your business.

Opportunity to Travel

Some freelance writers in South Africa even manage to travel the world while working remotely.

As long as you have your laptop and internet access, you can pick up and go. Many digital nomads enjoy working from exotic destinations around the world.

While traveling may affect productivity, the ability to earn an income while exploring the world is an amazing opportunity.

In summary, freelance writing in South Africa provides much more control over your work schedule, income potential and personal life compared to a regular office job.

The freedom and flexibility are huge advantages that attract many people to freelance writing in South Africa.

Skills needed to start freelance writing in South Africa

To succeed as a freelance writer in South Africa, you need a specific set of skills and qualities beyond just writing ability.

Here are some of the top skills needed:

a). Strong Writing Skills

This one is obvious, but you need excellent writing skills to make it as a freelance writer. This includes:

  • Good grammar and vocabulary – you must write clearly and articulately
  • Writing style – adapt your writing for the intended audience and publication
  • Editing skills – polish and fine-tune your writing
  • Research skills – dig up information even on unfamiliar topics

Good writing takes experience and continued practice. Be prepared to constantly expand your skills.

b). Ability to Work Independently

Freelance writing in South Africa requires the ability to work independently without supervision.

You need self-motivation and discipline to stick to deadlines without someone managing you directly. Strong time management skills are also important when working on your own.

c). Confident Self-Promotion

To attract clients consistently, you need confidence to self-promote your services.

This includes pitching to publications, contacting potential clients, and networking within your industry.

Good self-promotion is key to building your reputation and client base.

d). Knowledge of SEO

Many freelance writing jobs in South Africa involve creating content for websites.

So, knowledge of SEO best practices is highly useful.

You should know how to research keywords, incorporate them naturally, and format content for maximum search visibility.

e). Research Skills

Even when writing on unfamiliar topics, you need strong research skills to provide accurate information.

Freelance writers in South Africa must quickly educate themselves on niche industries and subjects.

Strong Google search abilities are critical!

f). Technical Skills

You should have solid computer and software skills including:

  • Microsoft Word – for drafting and editing
  • Google Docs – for collaboration
  • Email and file sharing platforms
  • Online chat/video conferencing tools

Some clients may expect you to use content management systems (CMS) to directly publish content on their sites. Familiarity with platforms like WordPress is useful.

g). Business Skills

Running a freelance writing business in South Africa requires some business savvy including:

  • Contracts and invoicing
  • Taxes and accounting
  • Time tracking and organization
  • Setting rates and negotiating deals

Build up these business skills or outsource tasks if needed.

h). Adaptability

Each client has different needs, style preferences and processes.

You need adaptability to adjust your writing style and workflow for each job.

Flexibility helps keep clients happy and get repeat business.

With this range of skills beyond just writing, you can thrive as a freelance writer in the South African market or anywhere in the world.

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Constantly build on these skills to grow your business.

Finding clients as a freelance writer in South Africa

Finding a steady stream of clients is critical when launching a freelance writing business in South Africa.

Here are some of the top strategies to get freelance writing jobs:

Build a Website

A professional looking website acts as the foundation of your business. It allows you to highlight your services, experience, work samples and credentials. Clients can learn about you 24/7 through your website.

Make sure it has:

  • About section with your background
  • Services page detailing what you offer
  • Portfolio with published writing samples
  • Testimonials from past clients
  • Contact page with email, phone, social media links

Choose an easy to use website builder like Wix or WordPress. Customize the design to reflect your personal brand.

Leverage Job Boards

There are many job boards for freelance writers where clients post projects. These provide opportunities to bid on jobs and build up your portfolio:

  • ProBlogger – Popular board with writing gigs of all types
  • Contena – Big selection of freelance writing jobs
  • Flexjobs – Gigs you can do from home
  • SolidGigs – Well-paid writing jobs

Check these boards regularly and apply to roles matching your skills. Low competition gigs can help new writers get started.

Sign Up on Freelance Sites

Major freelance platforms like Upwork and Fiverr have tons of clients looking for writers. Create a strong profile showcasing your expertise.

Bid competitively on projects to build reviews and rank higher in search. While freelance sites have high competition, they provide steady writing gigs once established.

Guest Post for Blogs

Reach out to blogs in your niche and offer to write an original guest post for free.

This helps build relationships with bloggers who may pay you for future articles. Getting published also adds writing samples to your portfolio.

Attend Networking Events

In person networking is a great way to meet potential new clients.

Attend relevant conferences, seminars, Meetups etc to connect with people and promote your services. Approach attendees, collect business cards, and follow up later.

Cold Email/Calls

With some research, compile a list of businesses that may need content.

Send customized cold emails explaining your services and showing past work. This proactive outreach can generate new business. Follow up over email and phone.

Social Media Presence

Use platforms like X (formerly Twitter), LinkedIn and Facebook to connect with potential clients in your location and industry.

Share content and engaging with others. Promote your writing business subtly in your bio/posts.

With persistence and creativity in applying these tactics, you can build up a stable client base doing freelance writing in South Africa and beyond.

Setting rates as a freelance writer in South Africa

Figuring out what to charge clients is one of the most important yet tricky aspects of starting a freelance writing business in South Africa.

Here are some tips on setting your freelance writing rates:

#1. Know Your Worth

First, recognize the value you provide with your skills and experience. Confidently charge rates representative of your expertise.

Underpricing work devalues the writing industry. Be sure to factor in:

  • Writing quality and speed
  • Niche industry/topic knowledge
  • Business overhead costs
  • Qualifications and past work

Price too low and clients won’t take you seriously.

#2. Research Industry Rates

Do some research to determine the average pay rate for the type of freelance writing you do.

Rates vary significantly based on:

  • Writing format e.g. web content vs press release
  • Client type e.g corporate vs small business
  • Writer’s skill level e.g. entry vs expert

Some sample rates:

  • Basic blog post – $50-$150
  • Magazine article – $150-$500
  • SEO web content – $80-$150
  • Press release – $80-$200
  • White paper – $500-$1,500+

Track rates quoted on job boards to benchmark yourself against competitors.

#3. Consider Foreign Currency Rates

The weak South African rand means you can charge much higher rates if working for international clients paying in USD, Euros, GBP etc.

  • $100 USD = ~R1,600 ZAR
  • €100 Euro = ~ R1,500 ZAR
  • £100 GBP = ~ R1,900 ZAR
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When setting rates in foreign currency, research average freelance writing rates in those markets.

#4. Factor in Your Cost of Living

Consider the income you realistically need to cover monthly expenses.

If trying to replace a full-time salary, estimate the minimum monthly income required and base rates on reaching that target through writing work.

#5. Offer Packages

Offer set packages for services like:

  • 5 basic blog posts per month – fixed rate
  • 1 eBook – fixed rate
  • Ongoing SEO web content – per word rate

Packages make it easier to quote on projects and showcase the value you provide. Offer tiered packages at different price points.

#6. Charge Per Hour or Per Word

Besides packages, common freelance writing fee structures:

  • Per hour – Better for short-term projects
  • Per word – Better for large volume of content

Track your speed to estimate per hour and per word rates.

#7. Avoid Working for Free

While some pro bono work for causes you care about is fine, avoid free samples or “exposure” gigs for for-profit companies. Even small unpaid jobs set bad precedents with clients.

By considering these factors and testing different rates, you can find the sweet spot for pricing your freelance writing work profitably in South Africa. Don’t undersell yourself!

Read also: A Breakdown of Freelance Writing Rates in South Africa

Freelancing Taxes and regulations in South Africa

As a freelance writer in South Africa, you need to make sure you comply with important tax and business regulations. Here is what you need to know:

Register as a Taxpayer

If making over R75,000 annually, you must register with the South African Revenue Service (SARS) as a taxpayer. This gives you a tax number which is required on invoices. You can register online via e-filing.

File Income Tax Returns

You need to submit annual income tax returns declaring all income earned from writing work. Save invoices and records of payments to calculate total income. If registered for VAT, you must also file VAT returns.

Understand Tax Brackets

Freelance writing income falls under “professional services”. This is taxed based on the below brackets for 2022/2023:

  • 18% – Up to R226,000
  • 26% – R226,001 to R353,100
  • 31% – R353,101 to R488,700
  • 36% – R488,701 to R641,400
  • 39% – R641,401 to R817,600
  • 41% – R817,601 to R1,731,600
  • 45% – Over R1,731,600

You can deduct expenses related to your writing business to lower your taxable income.

Consider Voluntary Registration

If earning under R75,000, you could voluntarily register as a provisional taxpayer. This allows you to claim input VAT on business expenses. Weigh up the cash flow implications before registering.

Issue Professional Invoices

Always provide clients with formal invoices for your writing services for their accounting records. Invoices should include:

  • Invoice number
  • Your name, address, tax number
  • Client name and address
  • Date issued, payment due date
  • Detailed description of services
  • Amount due, currency, VAT if applicable

This legitimizes your freelance writing business.

Sign Contracts

For large, ongoing projects, have clients sign a formal contract detailing deliverables, timelines, payment terms, intellectual property rights, etc. Verbal agreements can be problematic. Contracts protect both parties.

Track Finances Closely

Keep organized records of all income and expenses. Use accounting software or spreadsheets to manage budgets, invoices, taxes, etc. Financial discipline is key for sustainable freelance writing.

Stay Updated on Regulations

Tax and business regulations change regularly in South Africa. Read up on new policies on the SARS website and stay compliant. Consider hiring an accountant if finances get complicated.

Following best practices around taxes and contracts legitimizes your freelance writing business and ensures you avoid any issues with South African authorities. Don’t neglect the financial side of freelancing!

Key Takeaways

Here are some of the key takeaways for starting a successful freelance writing career in South Africa:

  • Freelance writing provides excellent flexibility and income potential in South Africa
  • Build up core writing skills along with business savvy
  • Create a professional website with samples to attract clients
  • Leverage job boards, freelance sites and networking to find work
  • Research industry rates and price competitively in foreign currencies
  • Register as a taxpayer, file returns and issue invoices
  • Work with contracts and track finances closely
  • Constantly expand your skills and business to grow as a freelance writer

With persistence and smart strategies, you can start earning income doing freelance writing work from South Africa. The freedom and income potential make it a great remote career option.

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About the author

Kevin is a location independent freelancer, blogger, and side hustler located in South Africa. Originally from Kenya, he worked as a digital marketing developer for 5 years before making the leap to full-time freelancing.

Kevin has been featured in publications like Entrepreneur Magazine and The South African for his work promoting freelancing and side hustles in South Africa. When he's not working with clients or updating Freelancian, you can find him exploring new destinations as a digital nomad.

Want to share your own freelancing or side hustle story? Have a question for Kevin? Just want to say hello? You can contact Kevin and the Freelancian team at:

Email: [email protected]
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X: @freelancian

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